Official Document Writing Skill Project

Project Overview

This is a professional Skill toolkit for writing Chinese Party and government official documents (公文). It strictly follows the national standard GB/T 9704-2012 Format of Official Documents of Party and Government Organs, and provides complete writing guidance, templates, examples, and a quality checklist.

This project is optimized based on Claude Code’s official skill-creator framework and adopts the progressive disclosure design approach, offering efficient and professional support for official-document writers.

📊 Project Snapshot

• Project Name: official-document-writing-skill
• Created: January 2026
• Skill Version: v1.0
• Standard Reference: GB/T 9704-2012 Format of Official Documents of Party and Government Organs
• Core Capabilities: official document drafting, format compliance checking, template usage, writing guidance
• Target Users: staff in Party/government organs, administrative secretarial staff in enterprises and institutions, learners of official writing

🎯 Key Features

1. Format & Compliance Guidance

Based on GB/T 9704-2012, the toolkit provides:

• Complete formatting requirements (paper, layout, fonts, font sizes)
• Detailed typesetting rules (header section, main body, footer/colophon)
• Special format notes (letter format, orders/decrees, meeting minutes)
• Rules for page numbers, tables, and units of measurement

2. Official Document Template Library

Provides standard templates for 6 common document types and 30+ real-world examples:

• ✅ Request for Instructions/Approval (请示) — 3 examples
• ✅ Notice (通知) — 4 examples (incl. meetings, training, forwarding)
• ✅ Letter (函) — 4 examples (incl. coordination, approval request, replies)
• ✅ Summary (总结) — 6 examples (incl. work summaries, experience summaries)
• ✅ Meeting Minutes (会议纪要) — 2 examples (incl. Party committee meetings, office meetings)
• ✅ Report (报告) — 1 detailed example

3. Writing Techniques Guide

• Four principles of official language: accuracy, plainness, conciseness, and formality
• “Six checks” standard for crafting titles
• “Four-step method” for extracting experience
• 80+ common mistakes with corrections
• 50+ standardized phrases and expressions

4. Quality Checklist

100+ quality checkpoints covering:

• Format checks (40+ items)
• Content checks (30+ items across 5 document types)
• Language checks (40+ items)
• Logic checks (10+ items)
• Detail checks (20+ items)
• Final pre-issuance confirmation (10+ items)

📁 Repository Structure

Official Document Writing Skill Project/
│
├── 📄 README.md                           # Project documentation (this file)
│
├── 📄 SKILL.md                            # Core navigation (635 lines)
│   ├── Use cases (5 major scenarios)
│   ├── Core workflow
│   ├── Formatting guidance
│   ├── Template navigation for common document types
│   ├── Language and writing norms
│   └── Quality checklist navigation
│
├── 📂 references/                         # Detailed references (progressive disclosure)
│   │
│   ├── 📄 gb-t-9704-2012-standard.md      # National standard explained (522 lines)
│   │   ├── Paper requirements
│   │   ├── Layout specifications
│   │   ├── Font and size rules
│   │   ├── Element arrangement rules
│   │   └── Special format requirements
│   │
│   ├── 📄 document-templates.md           # Template library (1,215 lines)
│   │   ├── Request templates + 3 examples
│   │   ├── Notice templates + 4 examples
│   │   ├── Letter templates + 4 examples
│   │   ├── Summary templates + 6 examples
│   │   ├── Meeting minutes templates + 2 examples
│   │   └── Report templates + 1 example
│   │
│   └── 📄 writing-techniques.md           # Writing techniques guide (761 lines)
│       ├── Four principles of official language
│       ├── Common standardized expressions
│       ├── Title drafting techniques
│       ├── Four-step method for extracting experience
│       ├── Common error corrections
│       └── Advanced writing tips
│
├── 📂 checklists/                         # Checklists
│   └── 📄 quality-checklist.md            # Quality checklist (396 lines)
│       ├── Format checks (40+ items)
│       ├── Content checks (30+ items)
│       ├── Language checks (40+ items)
│       ├── Logic checks (10+ items)
│       ├── Detail checks (20+ items)
│       └── Pre-issuance confirmation (10+ items)
│
├── 📂 templates/                          # Blank templates (reserved)
│   └── (Place .docx/.xlsx template files here)
│
├── 📂 scripts/                            # Utility scripts (reserved)
│   └── (Place Python/bash automation scripts here)
│
└── 📄 党政公文格式.txt                    # Raw material: GB/T 9704-2012 source

🚀 Use Cases

Scenario 1: Draft a New Official Document

For: drafting a document from scratch
Workflow:

1. Consult SKILL.md to determine the document type
2. Navigate to document-templates.md
3. Choose the corresponding template
4. Fill in the content with guidance from the writing techniques
5. Verify with quality-checklist.md

Scenario 2: Revise and Improve a Draft

For: optimizing an existing draft
Workflow:

1. Check items one by one using quality-checklist.md
2. Mark any issues found
3. Consult writing-techniques.md for revision suggestions
4. Improve expression using template examples
5. Run a second review to confirm

Scenario 3: Check Format Compliance

For: verifying whether the document format is correct
Workflow:

1. Open quality-checklist.md
2. Verify each item in the format-check section
3. Cross-check with gb-t-9704-2012-standard.md
4. Mark non-compliant items
5. Fix and re-check

Scenario 4: Learn Official Document Writing

For: beginners learning how to write official documents
Workflow:

1. Read SKILL.md to understand the overall framework
2. Study the four principles in writing-techniques.md
3. Review cases in document-templates.md
4. Master key checklist points in quality-checklist.md
5. Practice and summarize experience

Scenario 5: Quick Rule Lookup

For: quickly locating specific rules during work
Method:

• Format → gb-t-9704-2012-standard.md
• Templates → document-templates.md
• Wording → writing-techniques.md
• Checklist items → quality-checklist.md

✨ Technical Highlights

1. Progressive Disclosure

Aligned with Claude Code skill design best practices:

• 🎯 SKILL.md: concise core (635 lines)
• 📚 references/: deep references (2,498 lines)
• ✅ checklists/: practical tools (396 lines)
• Benefits: avoids information overload, loads on demand, improves efficiency

2. Standardized Design

• 📋 Strictly follows the GB/T 9704-2012 national standard
• 🎯 Compatible with the Claude Code skill-creator framework
• 📊 Standardized document structure and naming

3. Highly Practical

• 💼 30+ real workplace cases
• ✅ 100+ quality checkpoints
• 📝 50+ standardized phrases and expressions
• 🔧 Tools that can be applied directly in real work

4. Systematic and Complete

• From format to content to checking
• From fundamentals to advanced improvement
• From templates to techniques to examples
• A complete official-document writing system

🎯 Target Users

Primary User Groups

1. Secretarial staff in Party/government organs

   • Daily official document drafting
   • Format compliance control

2. Administrative staff in enterprises and institutions

   • Requests and reports to higher authorities
   • Notices and guidance to subordinate units

3. Learners of official-document writing

   • Learn compliance requirements
   • Master writing techniques

4. Official document reviewers/proofreaders

   • Format and quality review
   • Standardized inspection

Applicable Organizations

• Party and government organs at all levels
• Public institutions
• State-owned enterprises
• Private enterprises (external formal documents)
• Social organizations

💡 Best Practices

Usage Suggestions

1. Beginner Onboarding

   Start with SKILL.md → understand the overall framework
   ↓
   Study writing-techniques.md → master the core principles
   ↓
   Review document-templates.md → learn concrete examples
   ↓
   Use quality-checklist.md → master key inspection points
   

2. **Daily Use

   While drafting → open SKILL.md to confirm the document type
   ↓
   Find templates → locate the relevant template in document-templates.md
   ↓
   When in doubt → consult gb-t-9704-2012-standard.md for rules
   ↓
   After completion → verify item-by-item with quality-checklist.md
   

3.**Quality Control Format → gb-t-9704-2012-standard.md ↓ Content → document-templates.md (key points by document type) ↓ Language → writing-techniques.md (the four principles) ↓ Overall → quality-checklist.md (100+ items)

中文说明请见 README.zh-CN.md